One venue does not fit all occasions. Why force technology to do so? At Joshua Communications we know your event or conference has special needs based on its size and audience type. That is why we offer a wide array of solutions to fit your needs. From websites designed to promote your event and register your guests, to inventory management of sponsorship packages and conference apps, we can design an event package to meet your needs.
Leading a board of volunteers while hosting a successful conference is becoming increasingly more difficult. What if you could monitor your attendee count, exhibitor list, and number of sponsors from on master dashboard? What if you could increase annual revenue with the right conference solution? That would be the legacy to leave when you rotate out of the position.
Your event must be inspiring. You need great speakers and sessions or activities that keep your attendees engaged. Your theme must be represented on your website, app, and printed materials. You must manage a small budget and a large group of volunteers. Timing of everything must be perfect. So, how do you make it all work together – seamlessly?
A major role of your position is to develop and implement strategic plans for the State Council. Running the day-to-day operation, working with the board to manage committees and volunteers is a challenge made easier with the right tools and resources. Do you have the right technology partner in place to accomplish all the moving parts to be successful and cost-effective?
No one wants to stand in lines by alphabetical last name. And, no one wants to stay up for hours printing and stuffing name tags into lanyards. Speed up onsite check-in with tablets. Attendees can approach any tablet, type in their name, confirm contact info, click accept, and voila; a name badge is printed. Hand them their goody bag and they are ready to go.
Communication to your attendees is key. They need to know where to go and when to be there. More importantly, they need to know if there has been a change. A conference app with combined texting capabilities solves those problems. The app shows attendees concurrent sessions and even lets them give evaluations, while texting keeps them going in the right directions.
This is your conference or event’s first impression. This is when attendees decide if they should go or not. Telling your event’s story and why attending is very important is the number one priority. Talk about the event location. Promote your speakers. Show package deals. From there, registration should be easy for that attendee.
You have sold your attendee and they have decided to come. Registration should have as little friction as possible. It should be compatible across all platforms; laptop, tablet, and mobile device. Any additional information should be collected at this time; desired itinerary, mobile number, and emergency numbers. A welcome email should confirm they are registered.
Promoting your conference or event to vendors and exhibitors is different from speaking to attendees. Your tone should speak to the benefits they will receive from integrating with your attendees. Sponsorship packages should demonstrate value. You should have inventory management software in place to watch your conference sell out!